2023-06-01 Policy Committee Meeting Minutes
Date: June 1, 2023 Time: 8:00am
Attendees via Zoom: Josh Crick (Chair), Barb Smith, Dwayne Spicer, Daryl Frank, Loraine Berry, James MacDonald (ED), Terri Hampson (Staff).
Meeting ID: 832 9258 7182
- Approval of the agenda as presented
- Approval of the minutes of April 6, 2023
POLICIES FOR REVISION:
- Section 1:1M - Sick/Personal Days
Briefing Note: The intent is to remove as much duplication with Alberta Labour Standards as possible and simplify the language.
- Section 1:2D - Pandemic Situation
Briefing Note: A shift from the specific pandemic language to a more comprehensive policy relating to public health emergencies.
- Section 1:3J - Internet and Computer Usage
Briefing Note: The amalgamation of the Spyware and Spam Control Policy.
- Section 1:1H - Overtime
Briefing Note: Removal of everything already covered in Alberta Labour Standards. Shift to a group overtime agreement (template from Alberta Government)
- Section 1:1B - Governance
Briefing Note: Incorporates the Policy Development policy into the governance policy and simplifies the governance language. The removal of Executive Committee term limits that are more stringent than the legislated requirements.
- Section 1:1J - Vacation
Briefing Note: Added language to require the establishment of vacation schedules twice each year. The executive wants a second look at the requirement to use carry-forward vacation before mid-year.
- Section 2:1M - Records Retention
Briefing Note: Simplifies the language and moves to a digital-first strategy in records retention. The retention schedule also changes.
POLICIES TO DELETE
- Section 1:3K - Spyware and Spam Control
Briefing Note: Amalgamated into the Internet and Computer Use policy
- Section 2:1N - Policy Making
Briefing Note: Amalgamated into the Governance policy
- Next Meeting