2023 06 01 Policy Committee Meeting Minutes Draft

 

Policy Committee Meeting Minutes 2023-06-01
DRAFT

Meeting Information: 

Date: June 1, 2023                                                                    Time: 8:02am   

Attendees via Zoom: Josh Crick (Chair), Barb Smith, Dwayne Spicer, Loraine Berry, James MacDonald (ED), Terri Hampson (Staff). Absent: Daryl Frank

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https://us02web.zoom.us/j/83292587182?pwd=SDJ1cDhkRGluakxYcjRWc0loVmxMUT09

Meeting ID: 832 9258 7182
Passcode: 711796

AGENDA ITEMS: 

1. Approval of the agenda as presented M1-Loraine Berry approves the agenda as presented, all in favor, carried.
2. Approval of the minutes of April 6, 2023 M2- Dwayne Spicer approves the agenda as presented, all in favor, carried.

POLICIES FOR REVISION:

3. Section 1:1M - Sick/Personal Days
   Briefing Note: The intent is to remove as much duplication with Alberta Labour Standards as possible and simplify the language. M3-Barbara Smith approves Policy 1:1M to be forward to the Executive for approval, all in favor, carried.
4. Section 1:2D - Pandemic Situation
   Briefing Note: A shift from the specific pandemic language to a more comprehensive policy relating to public health emergencies. M4- Loraine Berry approves Policy 1:2D to be forward to the Executive for approval, all in favor, carried.
5. Section 1:3J - Internet and Computer Usage
   Briefing Note:The amalgamation of the Spyware and Spam Control Policy. M5- Barbara Smith approves Policy 1:3J to be forward to the Executive for approval, all in favor, carried.
6. Section 1:1H - Overtime
   Briefing Note: Removal of everything already covered in Alberta Labour Standards. Shift to a group overtime agreement (templatefrom Alberta Government) M6- Loraine Berry approves Policy 1:1H to be forward to the Executive for approval, all in favor, carried.
7. Section 1:1B - Governance
   Briefing Note: Incorporates the Policy Development policy into the governance policy and simplifies the governance language. The removal of Executive Committee term limits that are more stringent than the legislated requirements. M7- Dwayne Spicer approves Policy 1:1B to be forward to the Executive for approval, all in favor, carried.
8. Section 1:1J - Vacation
   Briefing Note: Added language to require the establishment of vacation schedules twice each year. The executive wants a second look at the requirement to use carry-forward vacation before mid-year. M8- Loraine Berry approves Policy 1:1J to be forward to the Executive for approval, all in favor, carried.
9. Section 2:1M - Records Retention
   Briefing Note: Simplifies the language and moves to a digital-first strategy in records retention. The retention schedule also changes. M9- Barbara Smith approves Policy 2:1M to be forward to the Executive for approval, all in favor, carried.

POLICIES TO DELETE 

13. Section 1:3K - Spyware and Spam Control
    Briefing Note:Amalgamated into the Internet and Computer Use policy
14. Section 2:1N  - Policy Making
    Briefing Note: Amalgamated into the Governance policy

M10- Loraine Berry motions to delete the Spyware and Spam Control policy and Policy Making policy all in favor, carried.

15. Next Meeting – TBD

M11 – Dwayne Spicer motions to adjourn the meeting at 10:08am