2023-04-06-Policy Committee Meeting Minutes - DRAFT
April 6 20232023-04-06 Policy Committee Meeting Minutes
DRAFT
Meeting Information:
Date: April 6, 2023 Time: 8:00am
Attendees via Zoom: Josh Crick (Chair), Barb Smith, Dwayne Spicer, Daryl Frank, Loraine Berry, James MacDonald (ED), Terri Hampson (Staff).
AGENDA ITEMS:
- M1 Dwayne Spicer motions to approve the agenda as presented. All in favor, carried.
- M2 Barbara Smith motions to approve the minutes of February 3rd, 2023 as presented. All in favor, carried.
POLICIES FOR REVISION:
- Section 4:1B - Loan of Resource Policy
Briefing Note:Added policy language to require staff to check materials out before taking them from library premises, require proof of address to issue a library card, and clarify renewals and extended loan periods. Some grammar updates.
M3 Loraine Berry motions to accept the Loan of Resource Policy as presented. All in favor, carried.
- Section 1:3R - Executive Director Grievance
Briefing Note:Grammar and simplification of text.
M4 Dwayne Spicer motions to accept the Executive Director Grievance as amended, all in favor, carried.
- Section 1:3Q - Grievances
Briefing Note:Grammar and simplification of text.
M5 Darryl Frank motions to accept the Grievances policy as presented, all in favor, carried.
- Section 1:1P - Performance Management
Briefing Note:Grammar and simplification of text.
M6 Loraine Berry motions to accept the Performance Management policy as amended, all in favor, carried.
- Section 1:1O - Long Standing Service Awards
Briefing Note:Due for regular review.
M7 Barbara Smith motions to accept the Long Standing Service Awards policy as amended, all in favor, carried.
- Section 1:1J - Vacation
Briefing Note:Added language to require the establishment of vacation schedules twice each year. Grammar and simplification of text.
M8 Daryl Frank motions to accept the Vacation Awards policy as amended, all in favor, carried.
- Section 1:1F - Reduction and Termination
Briefing Note:Grammar and simplification of text.
M9 Loraine Berry motions to accept the Reduction and Termination policy as amended, all in favor, carried.
- Section 2:1P - Communication Protocol - NLLS Board
Briefing Note:Due for regular review.
M10 Loraine Berry motions to accept the Communication Protocol policy as amended, all in favor, carried.
- Section 1:1E - Probationary Periods
Briefing Note: Grammar and simplification of text.
M11 Barbara Smith motions to accept the Probationary Periods policy as presented, all in favor, carried.
NEW POLICIES
No new policies for discussion.
POLICIES TO DELETE
- Section 1:3N - Outside Computers
Briefing Note: This policy was incorporated into the Staff Network Policy Section 1:3Zand is therefore redundant.
M12 Daryl Frank motions to delete the Outside Computers policy as presented, all in favor, carried
- Next Meeting June 1, 2023 at 8:00am
- M1 Dwayne Spicer motions to adjourn at 9:28am.