2023-04-06 Policy Committee Meeting Minutes
DRAFT

Meeting Information: 

Date: April 6, 2023                                                                    Time: 8:00am   

Attendees via Zoom: Josh Crick (Chair), Barb Smith, Dwayne Spicer, Daryl Frank, Loraine Berry, James MacDonald (ED), Terri Hampson (Staff).

AGENDA ITEMS: 

1. M1 Dwayne Spicer motions to approve the agenda as presented. All in favor, carried.
2. M2 Barbara Smith motions to approve the minutes of February 3rd, 2023 as presented. All in favor, carried.

POLICIES FOR REVISION:

3. Section 4:1B - Loan of Resource Policy
   Briefing Note:Added policy language to require staff to check materials out before taking them from library premises, require proof of address to issue a library card, and clarify renewals and extended loan periods. Some grammar updates.

M3 Loraine Berry motions to accept the Loan of Resource Policy as presented. All in favor, carried.

4. Section 1:3R - Executive Director Grievance
   Briefing Note:Grammar and simplification of text.

M4 Dwayne Spicer motions to accept the Executive Director Grievance as amended, all in favor, carried.

5. Section 1:3Q - Grievances
   Briefing Note:Grammar and simplification of text.

M5 Darryl Frank motions to accept the Grievances policy as presented, all in favor, carried.

6. Section 1:1P - Performance Management
   Briefing Note:Grammar and simplification of text.

M6 Loraine Berry motions to accept the Performance Management policy as amended, all in favor, carried.

7. Section 1:1O - Long Standing Service Awards
   Briefing Note:Due for regular review.

M7 Barbara Smith motions to accept the Long Standing Service Awards policy as amended, all in favor, carried.

8. Section 1:1J - Vacation
   Briefing Note:Added language to require the establishment of vacation schedules twice each year. Grammar and simplification of text.

M8 Daryl Frank motions to accept the Vacation Awards policy as amended, all in favor, carried.

9. Section 1:1F - Reduction and Termination
   Briefing Note:Grammar and simplification of text.

M9 Loraine Berry motions to accept the Reduction and Termination policy as amended, all in favor, carried.

10. Section 2:1P - Communication Protocol - NLLS Board
    Briefing Note:Due for regular review.

M10 Loraine Berry motions to accept the Communication Protocol policy as amended, all in favor, carried.

11. Section 1:1E - Probationary Periods
    Briefing Note: Grammar and simplification of text.

M11 Barbara Smith motions to accept the Probationary Periods policy as presented, all in favor, carried.

NEW POLICIES

No new policies for discussion.

POLICIES TO DELETE 

12. Section 1:3N - Outside Computers
    Briefing Note: This policy was incorporated into the Staff Network Policy Section 1:3Zand is therefore redundant.

M12 Daryl Frank motions to delete the Outside Computers policy as presented, all in favor, carried

13. Next Meeting June 1, 2023 at 8:00am
14. M1 Dwayne Spicer motions to adjourn at 9:28am.