Executive Blog

View All News

2024-05-22 Annual General Meeting of the Board–AGENDA

May 14 2024

2024-05-22 Annual General Meeting of the Board–AGENDA

Northern Lights Library System Board

AGM & Regular Meeting

Northern Lights Library System

IN-PERSON
Also available online: 

https://us02web.zoom.us/j/9128782619?pwd=T1I5RVIwdmpHL3pvb1lDdTJudUtGUT09

Meeting ID: 912 878 2619

Passcode: Executive

10:00 AM Wednesday May 22, 2024

Meeting Full Package HERE

AGENDA

Mission: Bringing the world to our communities by collaboratively providing efficient, effective, and exceptional library service.

Advocacy Slogan: Libraries Value Beyond Words

Chair Contact Information: Jennifer Anheliger 

  1. Call to order
  2. Acknowledgement of Treaty 6 and Land of the Metis:

Northern Lights Library System respectfully acknowledges that the land on which we gather is Treaty 6 territory and a traditional meeting ground and home for many Indigenous Peoples, including Cree, Saulteaux, Niitsitapi (Blackfoot), Métis, and Nakota Sioux Peoples.

     3. Quorum

    Approval of previous Meeting Minutes of 2023 02 23 General Board Meeting Minutes - DRAFT

For Information

    4. Chairperson’s Report – Jennifer Anheliger

    5. Alberta Library Trustee Association (ALTA) report –Jennifer Anheliger

    6. Financial Report - James MacDonald
Briefing Note: We have received all municipal levies except for the County of Two Hills. An arrears notice has been sent to them. The provincial operating grant was applied for on May 13th. There are two budget lines overspent by greater than 10%. 6270 Vehicle Expenses result from contract driver payments moving to this line. This will change in next year's budget documents. We purchased our new van, and we've had an abnormal number of maintenance issues (several windshields). 6702 Building Maintenance results from the capital construction costs of the new building vestibule.

    7. Go Library Website - James MacDonald

    8. Budget 2025-2027 - James MacDonald/Larry Tiedemann

9. POLICIES FOR ADOPTION:

Briefing Note: Given the size of our board and the lengthy process of development and approval, policies are voted upon at the general board meetings as an omnibus motion. Board members may make a motion to remove one or more policies from the omnibus motion for individual vote. Policy changes will not be entertained at the general board meeting. Policies are either accepted or rejected by the general board. Rejected policies are returned to the Policy Committee for further review and work where appropriate.

 

Section 1:1C Driver Safety and Service
Briefing Note: Provides a quarterly bonus to contract drivers when defined safety and service standards are met.

Section 3:1L Long-term Office Rentals
Briefing Note: Sets guidelines for long-term rentals or leases of NLLS-owned properties.

POLICIES FOR REVISION:

Section  2:1C Governance Style of the Board and TOR Procedural Policy
Briefing Note: Combines the Governance Style of the Board policy (2:1C) and the Terms of Reference: Procedural Policy of the Board. 2:1C becomes the preamble to the procedural policy. The policy is renamed to "Board Procedural Policy." Consider changing this from a TOR to policy 2:1C. Besides changes to grammar and punctuation, changes were made to better define quorum, rules regarding virtual participation in meetings, and changes to voting on motions made by email. 

Section 2:1E Executive Committee and 2:1O Election of Executive Committee
Briefing Note: Combines 2:1E Executive Committee and 2:1O Election of Executive Committee under one policy called "Executive Committee." Besides grammar and punctuation, clarity was provided on the population used to determine auto-seats and what happens when an auto-seat is vacated prematurely. Added a requirement to obtain legal counsel on the dismissal of an ED (for compliance with insurance).

Section 4:1A Collection Development 
Briefing Note: This came up during the regular review. We tightened the language and simplified it for clarity.

POLICIES TO DELETE: 

Section Sec 2:1O Election of Executive Committee
Briefing Note: Combine with Sec 2:1E

Section Sec 2:1C Governance Style of the Board
Briefing Note: Combine with TOR Procedural Policy

 

10. 2024 AGM Election

For those board members on-line:

You will not be able to join your Zone groups when voting for the 2 committee rep positions but can put your name forward if you would like.

For all other voting the on-line board members will need to text 780-545-4169 or email thampson@nlls.ab.ca with your choice when it comes time for voting for each position.

Current Executive

  1. Vicky Lefebvre (City of Cold Lake) Auto-seat
  2. Matthew McLennan (Sturgeon County) Auto-seat
  3. Jennifer Anheliger, Chair (Town of Morinville) Officer-at-large - 2025
  4. Dwayne Spicer, (Town of Redwater) Zone 3 - 2025
  5. Kelly Chamzuk (Athabasca County) Zone 1 - 2025
  6. Maxine Fodness, (St. Paul County) Zone 2 - 2024
  7. Leslie Cusack, (County of Vermilion River) Zone 4 - 2024
  8. Larry Tiedemann, Treasurer (Summer Village of Mewatha Beach) Summer Villages rep- 2025
  9. Josh Crick (MD Bonnyville) Officer-at-large -2025
  10. Barbara Smith (Town of Boyle) Officer-at-large 2024

Bolded positions are at the end of their term.

Election of Zone 2 Representative

The following representatives are eligible for service as the Zone 2 representative:

Municipality

Board Member

City of Cold Lake

Vicky Lefebvre – Executive member

County of St. Paul

Maxine Fodness

County of Two Hills

Dianne Saskiw

Elizabeth Metis Settlement

No Appointment

Fishing Lake

June Laboucane

Frog Lake

Clifton Cross

Lac La Biche County

Darlene Beniuk

MD of Bonnyville

Josh Crick – Executive member

SV of Pelican Narrows

No Appointment

Town of Bonnyville

David Sharun

Town of Elk Point

Wanda Cochrane

Town of St. Paul

Norm Noel

Town of Two Hills

Elaine Sorochan

Village of Glendon

Lorie Czuroski

Village of Myrnam

Donna Rudolf

Nominations: Maxine Fodness (County of St. Paul) self-nominated on April 24th.

1st Call for nominations from the floor.

2nd Call for nominations from the floor.

3rd Call for nominations from the floor.

Motion to cease nominations.

Election of Zone 4 Representative

The following representatives are eligible for service as the Zone 3 representative:

Municipality Board Member
County of Minburn Roger Konieczny
County of Vermilion River Leslie Cusack 
MD of Wainwright Robin Leighton
Town of Vegreville Tina Warawa
Town of Vermilion Kirby Whitlock
Town of Wainwright Rick Fountain
Village of Chauvin Don Prokopetz
Village of Edgerton Jennifer Beattie
Village of Innisfree Jennifer Johnson
Village of Irma Brandon Parsons
Village of Kitscoty Daryl Frank
Village of Mannville Shantell Bielesch
Village of Marwayne Ashley Rainey
Village of Paradise Valley Mary Arnold

Nominations: Leslie Cusack (Vermilion River County) self-nominated on April 24th.

1st Call for nominations from the floor.

2nd Call for nominations from the floor.

3rd Call for nominations from the floor.

Motion to cease nominations.

Election of Summer Villages Representative

The following representatives are eligible for service as the Summer Villages representative:

SV of Bondiss

No Appointment

SV of Island Lake

Curtis Schoepp

SV of Island Lake South

Curtis Schoepp

SV of Mewatha Beach

Naomi Boychuk

SV of Pelican Narrows

No Appointment

SV of South Baptiste

No Appointment

SV of Sunset Beach

Curtis Schoepp

SV of West Baptiste

Curtis Schoepp

SV of Whispering Hills

Curtis Schoepp

Nominations: Curtis Schoepp (SV of Whispering Hills ) self-nominated on May 10th.

Curtis Schoepp has won by acclamation as the other representative does not want to run at this time. 

Officer-at-large Indigenous

1st Call for nominations from the floor.

2nd Call for nominations from the floor.

3rd Call for nominations from the floor.

Motion to cease nominations.

Officer-at-large (only needed if the above Indigenous Officer-at-Large isn’t filled)

1st Call for nominations from the floor.

2nd Call for nominations from the floor.

3rd Call for nominations from the floor.

Motion to cease nominations.

Committees of the Board. Breakout into Zones to discuss and appoint members from each Zone to the Policy and the Grievance Committee.

11. Next Meeting

Executive Meeting Schedule

Board Meeting Schedule

Jun 14, 2024 at 10:00 am - Newbrook Aug 23, 2024 at 10:00 am - In person
Aug 9, 2024 at 10:00 am - Gibbons Nov 29, 2024 at 10:00 am - online
Oct 11, 2024 at 10:00 am - Wainwright  
Dec 13, 2024 at 10:00 am - Headquarters  

12. Adjournment

Prev Next