Meeting Agenda – Executive Policy Committee Meeting

Meeting Information: 

Date: April 6, 2023                                                                                       Time: 8:00am   

Attendees via Zoom: Josh Crick (Chair), Barb Smith, Dwayne Spicer, Daryl Frank, Loraine Berry, James MacDonald (ED), Terri Hampson (Staff).

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https://us02web.zoom.us/j/81961988086?pwd=UmxjaVFQSWdGWXU0d3E0dGZmZ3dndz09

Meeting ID: 819 6198 8086
Passcode: 925984

AGENDA ITEMS: 

1. Approval of Agenda

2. Approval of the minutes of February 3rd, 2023

POLICIES FOR REVISION:

3. Section 4:1B - Loan of Resource Policy
Briefing Note: Added policy language to require staff to check materials out before taking them from library premises, require proof of address to issue a library card, and clarify renewals and extended loan periods. Some grammar updates.

4. Section 1:3R - Executive Director Grievance
Briefing Note: Grammar and simplification of text.

5. Section 1:3Q - Grievances
Briefing Note: Grammar and simplification of text.

6. Section 1:1P - Performance Management
Briefing Note: Grammar and simplification of text.

7. Section 1:1O - Long Standing Service Awards
Briefing Note: Due for regular review.

8. Section 1:1J - Vacation
Briefing Note: Added language to require the establishment of vacation schedules twice each year. Grammar and simplification of text.

9. Section 1:1F - Reduction and Termination
Briefing Note: Grammar and simplification of text.

10. Section 2:1P - Communication Protocol - NLLS Board
Briefing Note: Due for regular review.

11. Section 1:1E - Probationary Periods
Briefing Note: Grammar and simplification of text.

NEW POLICIES

No new policies for discussion.

POLICIES TO DELETE 

12. Section 1:3N - Outside Computers
Briefing Note: This policy was incorporated into the Staff Network Policy Section 1:3Z and is therefore redundant.

13. Next Meeting

The committee needs to meet prior to the June 9th Executive Meeting to meet deadlines. Wednesday, May 31 - Friday, June 2 would be best to ensure policy updates are added to the Executive Agenda for June 5th.

14. Adjournment